Add an MSDS Record

1. Click ‘Add’ on the bottom of the ‘MSDS’ browse screen.
2. A blank 'MSDS' record window will appear, open to the ‘Product Data’ tab. Fill in the fields as required.
3. Product suppliers must be entered under the 'Suppliers' tab. Once you have added a ‘Supplier' name, their name will appear in the 'Supplier Name' drop-down list on the 'Product Data' tab. See below for instructions on the ‘Suppliers’ tab.
4. The ‘Suppliers’ tab lists any MSDS suppliers for your company.

To add a new supplier record:

1. Click the 'Add' button just below the browse list.
2. Fill in the necessary information.
3. Click ‘Save’ when complete.
4. The new supplier will now appear on the browse list, and within the ‘Supplier’ drop-down on the ‘Product Data’ tab.

To edit an existing supplier record:

1. Double-click to open the appropriate record, or select it and click ‘Edit’.
2. Make the appropriate changes.
3. Click ‘Save’ when complete.

When a date is entered into the ‘Issued on’ field, Simply Safety! will automatically calculate the MSDS expiry date based on the MSDS expiry period that has been set (Ie. 1095 days, or three years), and populate the ‘Expires on’ field accordingly.

The default MSDS expiry in Simply Safety! is 1095 days (three years).

To change the MSDS expiry period: click the ‘MSDS Expiry’ button on the bottom of the ‘MSDS’ browse screen and type in a new expiry period. If required, click the ‘NFPA Label’ tab to create an NFPA label for the product.

Click the ‘WHMIS’ tab to classify the product according to WHMIS regulations. Click the appropriate checkboxes as required. When a checkbox is clicked, a related image for the WHMIS classification will appear.

Click the ‘PPE’ tab to select the PPE required for this product. Some default PPE types appear. Click in the checkboxes beside the appropriate PPE types, and a graphic will appear on the window beside the PPE you have selected. To note additional PPE that is relevant to your company, select it from the ‘Select Other PPE’ drop-down field. Any other PPE that you select will now appear in the ‘Other PPE’ field. Click the ‘Clear PPE’ button to remove the ‘Other PPE’ from the field.

• NOTE: If the appropriate type of PPE does not appear in the ‘Other PPE’ list, open the ‘Setup > Setup’ sub-module and click the ‘Setup Pick Lists’ tab. Select ‘PPE’ from the pick list to add items.  
• Click the ‘Other Information’ tab to add risk control measures, synonyms, hazardous ingredients and other relevant information.

NFPA Label tab

The NFPA (National Fire Protection Association) #704 Diamond label is intended to describe how a material will react in a fire (rather than in normal conditions). Thus, the NFPA label for a particular material may have different warnings than other types of labels. This system was developed primarily for fire protection and emergency personnel but can be useful to anyone who needs to handle potentially hazardous materials.

The diamond is divided into four sections. Each of the blue, red and yellow colored sections has a number in it, associated with a particular hazard. The higher the number is, the more hazardous a material is for that characteristic. The fourth (white) section includes special hazard information. To learn more about the NFPA, go to their website at www.nfpa.org.

NFPA Legend

For information on creating NFPA Labels, click the ‘NFPA Legend’ button on the ‘NFPA Label’ tab of the ‘MSDS’ record window.

This brings up the ‘NFPA Legend and Symbols’ window, which details NFPA hazard levels and color codes, the NFPA Diamond and PPE symbols.

Create NFPA Labels

1. Double-click the record to create an NFPA Label for, or select it and click ‘Edit’.
2. The 'MSDS' record window will open. Click the 'NFPA Label' tab.
3. In the 'Values' section, select a hazard rating number and then click on the appropriate color-coded section below to change the hazard value on the large diamond label.
4. To add a specific hazard on the white section, name the specific hazard by typing it into the ‘Specific Hazard (white)’ field, or by selecting an existing hazard type from the drop-down list.
5. If a new ‘Specific Hazard’ is added, enter associated risk measures via the ‘Other Information’ tab.
6. Click the NFPA Label ‘Printer’ icon to print preview four NFPA labels. Use a color printer to produce color labels.

Print NFPA Labels

1. Load the appropriate label paper into the printer.
2. Filter for the product(s) to print the labels for, if required.
3. Choose an ‘Avery Label’ option from the drop-down list in the ‘Reports' field, according to the blank labels that you are printing to.
4. The label opens in print preview. Double-check the information.
5. Click the ‘Print’ icon on the ‘Print Options’ toolbar.
6. If the ‘Print Options’ toolbar is not visible on the print preview screen, right-click on the report to view the print options menu.

Create a Workplace Label

To create a workplace label, enter the relevant WHMIS and PPE information for the product.

1. Double-click the record to create a label for, or select it and click ‘Edit’. The 'MSDS' record window will open.
2. Click the 'WHMIS' tab to select the WHMIS symbols for the product.
3. Click the ‘PPE’ tab to select the PPE required for using the product.
4. Click the ‘Other Information’ tab to input ‘Risk Control Measures’ for the product.
5. Click ‘Save’ when complete.

Print a Workplace Label

1. Load the printer with the appropriate label paper.
2. Filter for the product(s) to print the labels for.
3. Choose a label type from the drop-down list in the ‘Reports' field located at the top of the browse screen or select the ‘Workplace Label (4)’ option from the print reports drop-down list at the bottom of the ‘MSDS’ record window.
4. A print preview window will appear. Double-check the information.
5. Click the ‘Print’ icon on the ‘Print Options’ toolbar.
6. If the ‘Print Options’ toolbar is not visible on the print preview screen, right-click on the report to view the print options menu.

Print Requests for Expired MSDS

1. Open the appropriate record for which to request a renewal.
2. Select the ‘MSDS Renewal’ option from the drop-down list beside the ‘Printer’ icon at the bottom of the ‘MSDS’ record window.
3. A print preview window will appear. Double-check the information.
4. Click the ‘Print’ icon on the ‘Print Options’ toolbar.
5. If the ‘Print Options’ toolbar is not visible on the print preview screen, right-click on the report to view the print options menu.

Print a Company MSDS Report

1. If printing labels, make sure to load the appropriate label paper into the printer.
2. Choose a filter, if applicable.
3. Select an option from the ‘Reports’ drop-down menu.
4. A print preview window will appear. Double-check the information.
5. Click the ‘Print’ icon on the ‘Print Options’ toolbar.
6. If the ‘Print Options’ toolbar is not visible on the print preview screen, right-click on the report to view the print options menu.

E-mail a Request for Expired MSDS

1. Open the appropriate record. Click the 'E-mail' icon.
2. In the ‘To’, ‘CC’ and ‘BCC’ fields, choose the appropriate recipient(s) from the drop-down list, or type the address(es) into the field. Use the ‘BCC’ option if you have multiple recipients and you wish to maintain privacy.
3. In the ‘Subject’ and 'Message' fields, some information that has been entered into Simply Safety will automatically appear. Modify the ‘Subject’ field as required.
4. To edit the ‘Message’ field, close the ‘Send E-mail’ window and modify the appropriate fields on the record window.
5. Add any relevant ‘Comments’ to the appropriate field.
6. In the ‘Sender’ field, choose from the drop-down list, or type a name into the field.
7. Click ‘Send’.
8. Simply Safety! will advise when the message has been sent successfully.