- This category has 6 topics, 4 replies, and was last updated 9 years, 2 months ago by .
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- Using Absenteeism
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Using Air Quality
The ‘Air Quality’ sub-module tracks incidents of unusual or potentially dangerous air quality, including the symptom (smell, heat etc.), as well as where it was noticed and when. It is not meant to continuously monitor an area for Air Quality.
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Using Certifications
The Certifications sub-module tracks the certifications and professional designations that have been obtained by employees that wouldn't otherwise be entered and tracked through the Courses Sub-Module.
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Using Claims
The Claims sub-module tracks injury-related insurance claims.
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Using Classes
The Classes sub-module contains information on the classes that have been scheduled for the courses in the database, including class times, dates and student enrollments.
The term ‘Course’ refers to a category of required training (Ie. First Aid), and many ‘Classes’ can be scheduled under a specific ‘Course’ type. ‘Courses’ are not actually scheduled; rather, any number of ‘Classes’ are scheduled for each course.
The Classes sub-module can be accessed by clicking the ‘Classes’ option on the Training module slider menu on the Simply Safety! main screen or by clicking the ‘Classes’ button on the ‘Training Control Center’ screen. Class records can be viewed and/or edited via this module. Classes are added via the ‘Course/Class Add Wizard’ in the ‘Training Control Center’.
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Using Corrective Actions
The Corrective Actions sub-module tracks actions that must be taken to address a weakness identified in current company procedures.
NOTE: Corrective action records can be created in various other sub-modules, but corrective action items that need to be scheduled to repeat on designated intervals must be created via the ‘Scheduler’ button on the bottom of the browse screen in this sub-module.
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Using Courses
The Courses sub-module contains a browse list of the company courses that are saved to the database.
Course records contain data on the classes that have been scheduled for the course. The term ‘Course’ refers to a category of required training (Ie. First Aid), and many ‘Classes’ can be scheduled under a specific ‘Course’ type. ‘Courses’ are not actually scheduled; rather, any number of classes ‘Classes’ are scheduled for each course.
The Courses sub-module can be accessed by clicking the ‘Courses’ option on the ‘Training’ module slider menu on the Simply Safety! main screen, or by clicking the ‘Courses’ button on the ‘Training Control Center’ screen. This sub-module is used for viewing and/or editing existing courses, and the classes that have been scheduled for those courses. Courses and classes must be added/scheduled through the ‘Course/Class Add Wizard’ in the Training Control Center.
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Using Damage Incidents
The Damage Incident sub-module records a variety of information related to any workplace incidents that are not injury-related, including vehicle damage, spill reports, and claim tracking.
This sub-module tracks ANY workplace incidents that are not injury-related.
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- Using Drivers License
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Using Exposure
The ‘Exposure’ sub-module stores records of incidents in which employees were exposed to blood or body fluid during an on-the-job incident. This sub-module is also used to schedule follow-up tests and print relevant exposure reports and follow-up requests. Exposure records are created when ‘Blood and Body Fluids’ is selected as the injury sub-type on the injury record window in the Incidents > Injuries sub-module. Records are then edited via this sub-module, which allows for more specific information about the exposure incident.
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Using Fire Extinguishers
The 'Fire Extinguisher' sub-module stores fire extinguisher inspection dates and other relevant information.
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Using Hazard Analysis
The ‘Hazard Analysis’ sub-module tracks assessments of jobs that involve potentially hazardous job tasks. Specify the necessary steps for performing potentially hazardous tasks, prioritize the level of potential hazard, and specify PPE (personal protection equipment) that should be used when performing the task.
In this sub-module, create ‘Task Step’ hazard analysis records, and within those records, define the potentially hazardous ‘Job Steps’ involved in completing the overall task.
A ‘Task Step’ is a task that an employee may be assigned as part of their duties. For example, a member of the maintenance staff may be responsible for the task of changing the fluorescent light bulbs in the ceiling, which would involve such steps as climbing a ladder. As this task involves steps that present potential hazards, a hazard analysis should be done on the task.
A ‘Task Step’ involves any number of ‘Job Steps’ that are involved in the completion of the overall task. In the example provided, the overall task of changing the ceiling bulbs would be deemed a ‘Task Step’, and the step of climbing the ladder would be deemed a ‘Job Step’.
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Using Injuries
Browse Screen Color Codes
On the ‘Injuries’ browse screen, color codes are used to quickly distinguish between ‘Complete’ incidents (incidents that have been resolved, noted by a green box at the start of the record) and ‘Incomplete’ incidents (incidents that involve outstanding or unresolved issues, noted by a red box at the start of the record). The ‘Complete’, ‘Incomplete’ and ‘All’ radio buttons at the top of the browse screen can also be used to filter to between the records.
‘Work Days Lost’
The ‘Work Days Lost’ on the ‘Injuries’ browse screen keeps a running tally of any lost time that has resulted from an employee illness or injury. This field updates as new lost time info is recorded on the ‘Time Loss/OSHA’ tab on an injury record.
‘Excel’ button
Click the ‘Excel’ button to export the injury data to an Excel spreadsheet. The record will open in Excel; save the spreadsheet as required.
Injury ‘Analysis’ button – View Statistics
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Using Inspections in Simply Safety
The ‘Inspections’ sub-module records workplace inspections that have been and need to be done.
When an inspection has been done, use this sub-module to record the inspection details, any related issue(s) that have been uncovered and any corrective actions needed to address those issue(s).
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Using Job Inventory
In the ‘Job Inventory’ sub-module, a list of Job titles and the number of people that are in those jobs is displayed. Job Inventory records can be added to the Job titles to provide more notes and information about the job title.
You can create an inventory of hazard assessments to be assessed for potential hazards via the Inspections > Hazard Analysis sub-module.
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- Using Medical Tests
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Using MSDS
The MSDS sub-module tracks Material Safety Data Sheets (MSDS) for products that employees may handle and/or use in the course of their work.
Use this sub-module to print or e-mail a letter to the supplier requesting an updated MSDS, and also to create and print NFPA (National Fire Prevention Association) #704 diamond hazard warning labels and workplace labels.
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Using Power Graphs
The ‘Power Graphs’ sub-module has options for graphing data sets, including injuries, claims and exposures.
This sub-module allows for the customization of various graphing parameters, including the style of the graph, the way that the data is presented in the graph, and exactly what data appears in the graph.
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- Using PPE Issued
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- Using Respirator Fit
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Using Safety Observations
The ‘Safety Observations’ sub-module records any potentially unsafe conditions and/or work practices that have been observed in the workplace. If management has observed an employee to assess the level of safe practices being employed, the information can be recorded here.
When a ‘Safety Observation’ record has been created based on the observation of a specific employee, a corresponding record will also appear in that employee’s personnel record in the People > People sub-module, on the ‘Safety Observations’ portion of the ‘Reviews’ tab.
‘Safety Observation’ records can be edited both from this sub-module and from the ‘Reviews’ tab on the personnel record and the changes will be reflected in both places.
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Using Security Incidents
The ‘Security Incident’ sub-module records incidents of security violations in the workplace, and relevant follow-up procedures.
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Using Simple Graphs
The ‘Simple Graphs’ sub-module allows you to view a graph of pre-defined data for a specified time period.
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Using the Calendar
The ‘Calendar’ sub-module provides a calendar of events (injuries, corrective actions or damage incidents) for a year-long period.
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Using the Personnel Record in the People Sub Module
- Add / Edit a PPE Issued Record (0, 0)
- Add / Edit an Absenteeism Record (0, 0)
- Add / Edit Driver’s License Information (0, 0)
- Add a Medical Test Record (0, 0)
- Add or Edit a Discipline Record (0, 0)
- Edit a Damage Incident Record (0, 0)
- Edit a Medical Test Record (0, 0)
- Edit an Injury Record (0, 0)
- Inactivate or Re-Activate an Employee (0, 0)
- View an Employee’s Course Assignment (0, 0)
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Using the Training Center
Within the Training Center you can view a list of training that is due, forecasting ahead for days in the future,
Access the Course / Class Add Wizard
Change the course connections if changes need to be made or added
Edit classes for specific courses
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Using the Training Tree to View/Edit a Class
The ‘Training Tree’ displays classes that have been scheduled for a particular course.
If a course has classes scheduled, a ‘+’ will appear beside the course name on the tree.
- To view the classes scheduled for a particular course, select the course name and click ‘+’ or double-click on the course name.
- A list of scheduled classes will appear below the course name.
- Double-click a class listing to view the details for a scheduled class.
- The ‘Edit a Class’ window will appear. Make the appropriate changes.
- Click ‘Save’ when complete.
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Using Training Done
The Training Done module displays a complete historical list of training that employees have taken, including toolbox meeting attendance as required. The Training Done sub-module can be accessed by clicking the ‘Training Done’ option on the Training module slider on the main menu, or by clicking the ‘Training Done’ button at the bottom of the ‘Training Control Center’ screen.
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Using Vehicle/Equipment
The Vehicles/Equipment sub-module records and tracks information related to a company’s vehicles and equipment, including maintenance and inspection schedules.
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What is my User ID and Password when I first run Simply Safety!?
On the first run of Simply Safety:
- Enter the default “Power User” in the ‘User Name’ drop-down.
- Leave the password field blank and click ‘OK’ to log in.
- When ‘OK’ is clicked, the ‘Change Password’ window will appear.
- Enter the password twice, then a question or statement that will remind the user of their password
- If the ‘Remind Me’ button is pressed on the ‘Sign On’ window, the reminder will appear to prompt the user to remember their password, so make sure that the reminder will quickly call to mind the appropriate password.
- Click ‘OK’ to save the password and reminder.
- Login using the default 'Power User' ID and the password that was just created.
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Why is my Database/Program in Demo Mode?
For a company using Simply Safety! for the first time, you must enter in the license information provided to you by CCD Systems.
This information is entered in the Setup Module, click Setup again and on the first tab 'Main'. There are three green fields that must exactly match the information provided by CCD Systems.
If you are not a first time user and your database is in Demo Mode, then the license information has been altered or you are connected to an incorrect database. Please contact the CCD Systems help desk @ 1-877-862-9939 or your IT department.
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- Installation Errors
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Start-up Errors
Many steps take place when you start Simply Safety!...the application verifies that the product is licensed, checks that you are running the latest version, connects to the database, etc. If any errors are encountered, they will be displayed before the program starts.
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- 9 years, 2 months ago
- Tips & Tricks using Simply Safety!
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